Rakhecha & Co. jobs - Receptionist/Admin Executive

RECEPITIONSIT/ ADMIN EXECUTIVE

 Your responsibilities include ensuring the front desk welcomes guests positively and executing all administrative tasks to the highest quality standards.

• Greet and welcome guests as soon as they arrive at the office.
• Notify company personnel of visitor arrival.
• Maintain security and telecommunications systems.
• Provide visitors with an appropriate answer for all their inquiries.
• The answer, screen, and forward incoming phone calls as necessary.
• Maintain employee and department directories.
• Maintain the files ,file management
• Receive, sort, and distribute daily mail/deliveries.
• Maintain security by following procedures; monitoring logbooks, and issuing visitor badges.
• Operate telecommunication system by following the manufacturer’s instructions for house phone and console operation.
• Support continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contribute to team effort by accomplishing related results as needed.
• Ensure reception area is tidy and presentable, with all necessary stationery and material.
• Order front office supplies and keep the inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodations, and prepare vouchers.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Education Qualifications

Bachelor’s degree or Diploma degree in any field.

Requirements

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Professional attitude and appearance.
• Good written and verbal communication skills.
• Excellent organizational abilities.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good time management skills.