Structwel Designers & Consultant Pvt Ltd jobs - Personal Assistant to Executive Director

Position Title: Personal Assistant to Executive Director 

Reporting to: Executive Director 

Location: Sanpada, Navi Mumbai

ROLES and RESPONSIBILITIES:

· Arrange conferences, meetings, and travel reservations for office personnel

 · Open, read, route, and distribute incoming mail and prepare answers to routine letters

· Leave & ODR sanction on behalf of the Executive Director in attendance system · Ticket booking, hotel booking, travel arrangements etc.

· Co-ordination between peons & drivers

· Payment follow up for projects handed by Executive Director

· Voucher checking

 · Maintain system and file all correspondence

· Maintain personal file including investment details

· Maintain scheduling and event calendars

· Schedule and confirm appointments for clients

 · Coordinate conferences and meetings

·  Keep track of the daily work of housekeeping

·Keep record of personal account of areas of Executive Director

· Prepare invoice

· All Admin and secretarial work

· Making Agenda, attend meetings and making minutes of the meeting

 · Coordinate and communicate effectively with internal and external stakeholders

· Handle email correspondence professionally and promptly REQUIREMENTS:

· 6 months to 1 year of experience in a similar role.

· Proficient in Microsoft Excel, Word, PowerPoint, and email.

· Excellent communication skills in English, Hindi, and Marathi.

· Reside in or near by vicinity.

 · Strong organizational and multitasking abilities.