Ideal Career Zone jobs - Office Receptionist

Job Role of an Office Receptionist

Role and Responsibilities:

·       Front Desk Management:

·       Greeting Visitors: Welcome guests warmly, providing a positive first impression of the company.

·       Managing Phone Calls: Answer and direct incoming calls, take messages, and relay information accurately.

·       Handling Mail and Deliveries: Receive, sort, and distribute mail and packages.

Administrative Duties:

·       Scheduling Appointments: Manage calendars, schedule meetings, and coordinate with different departments.

·       Maintaining Records: Keep track of visitor logs, maintain files, and manage office supplies inventory.

·       Data Entry: Input and update information into databases or spreadsheets.

·       Customer Service:

·       Addressing Inquiries: Respond to general questions and concerns from visitors and employees.

·       Providing Assistance: Help visitors with directions, information, or any specific needs they might have.

Office Support:

·       Coordination: Work with other staff members to ensure smooth operation of office functions.

·       Handling Emergencies: Be prepared to manage emergency procedures and ensure safety protocols are followed.

·       Professional Appearance:

·       Maintaining the Reception Area: Ensure the reception area is tidy, organized, and presentable.

·       Handling Payments: If applicable, manage transactions and billing procedures.

·        Grooming and Appearance

·       Dress Code:

·       Professional Attire: Wear business attire that is clean, pressed, and appropriate for the workplace. For most offices, this means a suit or business casual wear.

·       Neatness: Ensure clothing fits well and is free of wrinkles, stains, or tears.

·       Personal Hygiene:

·       Cleanliness: Maintain good personal hygiene, including regular grooming, clean hair, and minimal use of strong fragrances.

·       Nails: Keep nails trimmed and clean; avoid overly bright or chipped nail polish.

·       Hair and Makeup:

·       Hair: Hair should be neatly styled and kept away from the face. Avoid extreme or unconventional hairstyles unless specifically acceptable in your office environment.

·       Makeup: If wearing makeup, keep it natural and professional. Avoid overly dramatic or heavy makeup.

·       Accessories:

·       Jewelry: Wear minimal and subtle jewelry that does not distract or create noise. Avoid large or flashy pieces.

·       Bags: Choose a professional-looking bag that complements your attire and is appropriate for an office setting.

·       Body Language and Manners:

·       Positive Attitude: Maintain a friendly and approachable demeanor.

·       Professionalism: Be polite and respectful in all interactions. Good posture and a warm smile can greatly enhance the reception experience 

·       Salary :  Rupees 121200 LPA (Net Take Home)+ 6months Probation Completed Started ESIC & PF