We are looking for an Office Manager (Female Only) to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Qualification and Skills

Bachelor's Degree

Minimum 1 year experience

Strong Communication skills (written or verbal both)

Good IQ Level

Good interpersonal skills

Responsibilities:

Coordinates office activities and operations to ensure efficiency and adherence to company policies

Answering phones and distributing calls throughout the company

Participates in an on-call after hours rotation for the company phone

Take down customer information

Manage project management Software’s Encircle & Service Fusion

Maintains inventory of office supplies and places orders when necessary

Answering letters / paying bills

Support management in developing systems & procedures

Overseeing online reviews

Help with marketing tasks. Various administrative tasks

Maintain production capacity through adequate staffing, equipping, and supplying of the office

Maintain market leadership through continuous implementation of state-of-the-art technology as it pertains to the administration of the office, financial reporting, tax preparation, and maintenance of the customer database

Answer phone and handle incoming calls

Type business correspondence

Schedule work

Conduct follow-up phone calls to customers

Reconciling Company Accounts in Quick Books (Expenses, Assets, Income)

Handling invoices & money collection

Process and type inventories

Produces timely reports and prepares presentations/proposals as assigned

Accurately prepare invoices

Complete inner office documentation

Data entry using company approved computer software

Make deliveries to and from post office and bank