Insite Properties jobs - Office Administration Specialist

Job Description: Office Administration Specialist

At Insite Properties, we are a dynamic real estate company focused on delivering exceptional property solutions that cater to a diverse range of clients. We are committed to innovation, growth, and providing a seamless experience for both our clients and our team. As we continue to expand, we are looking for a detail-oriented, proactive, and skilled individual to join our team as an Office Administration Specialist.

Position Overview:

We are seeking an Office Administration Specialist who possesses excellent communication skills and is proficient in Microsoft Office Suite. This role is essential to ensuring the smooth and efficient running of our office operations. You will be the first point of contact for clients, staff, and vendors, so a professional demeanor, strong organizational abilities, and attention to detail are a must.

Key Responsibilities:

• Manage office operations and coordinate daily administrative tasks.
• Provide direct administrative support to management and staff as needed.
• Maintain filing systems, databases, and records in an organized manner.
• Handle office communications, including emails, phone calls, and in-person inquiries.
• Prepare and edit documents, presentations, and reports using MS Office Suite (Word, Excel, PowerPoint).
• Assist with scheduling meetings, appointments, and office events.
• Order office supplies and manage inventory.
• Coordinate with external vendors and contractors when necessary.
• Perform other office-related duties as required to ensure smooth functioning.

Requirements:

• Proven experience in an office administration or similar role.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• A proactive approach to problem-solving and decision-making.
• Immediate availability to join the team.

This is a full-time, in-office position located at our headquarters. If you thrive in a fast-paced environment, enjoy being part of a collaborative team, and meet the qualifications outlined above, we would love to hear from you.

We look forward to meeting our next Office Administration Specialist and welcoming them to the Insite Properties team!