Experience: 5 years as executive assistant cum Admin

Timing: Morning 9.30AM to 6:00PM

Job Description:

• Screening and direct phone calls
• Travel Management – Handle all travel itineraries of MD like domestic, international travelling, hotel booking both domestic and international

• Arranging VISA and dollar for MD travel purpose

• Handle all personal tasks like maintaining his medical files, medicines, supervising house staff, driver etc.

• Arranging all his meeting schedules and timely remind to him about meeting

• Preparing minutes of meeting Arrange appointments

• Schedule follow up appointments Purchase and maintain inventory of office equipment, stationery and maintenance contracts of office equipment and facilities.

• Prepare payments to vendors and claims (process payment, prepare payment voucher, receipts, cheques).

• Maintain proper filing of accounting documents for record keeping.

• General admin support and other relevant ad-hoc tasks or assignments Handle Cashless and Reimbursements for claims by staff.

• Check for travel details and boarding pass for necessary days for dearness allowance in travel expense claim.

• Coordination within the team for handling the Trainings conducted for staff.

• Keeping track of attendees in training session

• Preparing the training feedback form, circulating across staff and follow-up for the same Preparing MIS report every month related to office vendor payments.

• Prepare excel report regarding travel booking, petty cash report and other record keeping as required for accounting purpose.

• General admin support and other assignments Organising, arranging and coordinate meetings.