Aurum Ventures jobs - Executive Assistant to The Director

 Job Title: Executive Assistant to The Director  

 Reports To: Director 

 Position Type: Full-Time 

 Job Overview: 

The Executive Assistant to the Director provides high-level administrative support to the Director. 

This role is crucial for ensuring the Director’s office runs smoothly and efficiently. 

The ideal candidate will possess excellent organizational skills, be detail-oriented, and demonstrate the ability to handle sensitive information with discretion. 

 Key Responsibilities: 

1. Administrative Support: 

o Manage and maintain the Director’s calendar, including scheduling meetings, appointments, and travel arrangements. 

 o Prepare and review correspondence, reports, and presentations for the Director. 

 o Act as a liaison between the Director and other functions, clients and external stakeholders. 

 o Handle confidential information with integrity and discretion. 

 2. Meeting and Event Coordination: 

o Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. 

 o Plan and execute events and conferences as required by the Director. 

 3. Office Management: 

o Oversee daily office operations, including maintaining office supplies and equipment. 

 o Manage incoming calls, emails, and other communications directed to the Director. 

 4. Project Assistance: 

o Assist the Director with special projects and initiatives as needed. 

 o Conduct research and compile information for reports and presentations. 

 5. Travel and Logistics: 

o Arrange travel itineraries and accommodations for the Director, including transportation and expense reports. 

 o Prepare and organize travel documents and itineraries. 

 Qualifications: 

• Education: Graduate/Post Graduate 

 • Experience: Minimum of 1 years of experience as an executive assistant or in a similar role supporting senior management. 

 • Skills: 

o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

 o Excellent written and verbal communication skills. 

 o Strong organizational and multitasking abilities. 

 o Ability to work independently and as part of a team. 

 o High level of professionalism and attention to detail.