All time design jobs - Executive Assistant

Job Title: Executive Assistant

As we continue to grow and expand our operations, we are seeking a highly skilled and organized Executive Assistant to support our CEO and oversee all departments.

Key Responsibilities:

• Operational Assistance & Team Coordination:
• Work closely with team managers (tech, HR, finance, etc.) to ensure smooth workflow and that all teams align with company goals.
• Monitor performance metrics, identify areas needing improvement, and ensure adherence to deadlines.
• Coordinate between teams and facilitate inter-departmental communication.
• Organize and attend all meetings with you, take detailed meeting minutes, and track action items to ensure timely follow-ups.
• Reporting & Analysis:
• Develop and maintain comprehensive dashboards and reports using Excel and other BI tools for easy progress tracking.
• Analyze business data to provide insights and support strategic decision-making.
• Provide clear, concise updates on team performance and project status.
• Leadership Support:
• Assist you in setting and achieving personal and business goals.
• Understand business challenges and provide innovative solutions.
• Lead initiatives to improve productivity and streamline processes.
• Personal Assistance:
• Help with scheduling, prioritizing tasks, and managing your calendar.
• Assist with personal goals and travel plans.
• Project Management:
• Lead special projects as assigned.
• Ensure projects align with the company’s mission and vision.

Required Qualifications:

• Experience & Skills:
• At least 5 years of experience in an executive assistant or chief of staff role.
• Strong understanding of business operations across multiple functions.
• Advanced proficiency in Excel and other data analysis/reporting tools.
• Exceptional problem-solving and communication skills.
• Leadership & Adaptability:
• Proven ability to lead teams and influence without authority.
• Able to adapt quickly to changing priorities and work effectively in a fast-paced environment.
• Exceptional common sense and business acumen.
• Personal Traits:
• Self-starter with a proactive attitude.
• Highly organized with great attention to detail.
• Comfortable working directly with top executives and managing sensitive information.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹65,000.00 per month

Ability to commute/relocate:

• Anna Nagar, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person