Zinq electronics pvt ltd jobs - Back Office Executive

• Perform routine and advanced administrative tasks, including data entry, document management, and file organization.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior management.

• Oversee and manage databases, ensuring accuracy and confidentiality of sensitive information.
• Prepare and maintain reports, records, and documentation as required.

• Identify inefficiencies and propose solutions to enhance workflow and operational efficiency.
• Implement and monitor back-office processes and procedures to ensure compliance with company policies and regulations.

• Act as a liaison between different departments to facilitate smooth information flow and address any back-office related queries.
• Handle internal and external correspondence, including drafting and proofreading documents.

• Assist with invoicing, expense reporting, and budget tracking.
• Coordinate with the finance team for accurate processing of payments and reconciliation of accounts.

• Oversee inventory levels, order supplies, and manage procurement processes.
• Maintain records of inventory and ensure timely replenishment of stock.

• Provide support to the customer service team by handling back-office tasks related to customer inquiries and order processing.
• Ensure prompt resolution of any issues or discrepancies.

• Ensure adherence to company policies, legal requirements, and data protection regulations.
• Conduct periodic audits to verify compliance and address any issues.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: Minimum 6 months of experience in a back-office or administrative role, with proven expertise in managing operations and supporting executive functions.
• Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Attention to detail and high level of accuracy.         
  • Ability to work independently and as part of a team.
• Certifications: Relevant certifications (e.g., Office Administration, Project Management) are a plus.

Preferred Attributes:

• Experience in [specific industry or sector, if applicable].
• Familiarity with CRM and ERP systems.
• Problem-solving mindset with a proactive approach to challenges.