Vaishali Pharma Pvt Ltd jobs - Administrative/Receptionist Executive

Job Title: Administrative/Receptionist Executive

Location: Borivali

Job Type: Full-Time

Salary: 12 to 17 k

Position Overview: The Administrative/Receptionist Executive will be the first point of contact for visitors and clients, providing exceptional service and ensuring a smooth operation of daily office functions. This role combines traditional administrative duties with a welcoming presence at the front desk, making it essential for maintaining the efficiency and professionalism of our office.

Key Responsibilities:

• Reception Duties:
  • Greet and assist visitors, clients, and employees in a professional and courteous manner.
  • Answer, screen, and forward phone calls; take and relay messages.
  • Manage the front desk, including maintaining a tidy and organized reception area.
• Administrative Support:
  • Handle routine office tasks such as filing, data entry, and managing correspondence.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Prepare and proofread documents, reports, and presentations.
  • Assist in the preparation and maintenance of office supplies and equipment.
• Customer Service:
  • Provide high-quality service to clients and customers, addressing inquiries and resolving issues promptly.
  • Foster positive relationships with clients and vendors through professional communication and support.
• Office Management:
  • Oversee office operations, including maintaining office cleanliness and organization.
  • Assist with on boarding new employees and managing office-related logistics.

Qualifications:

• Education: High School Diploma or equivalent required; Associate’s Degree or relevant certification preferred.
• Experience: Minimum of 1 years of experience in a receptionist or administrative role.
• Skills:
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Professional demeanor and customer-focused attitude.
• Attributes: Reliable, detail-oriented, and able to handle sensitive information with discretion.