Job Title: Admin Assistant

Job Location: Elamakkara Kochi, Kerala

Department: Finance

Reports To: Managing Partner

Position Type: Full-Time

Job Summary:

As a Admin Assistant, you will be responsible for managing and executing all billing-related activities to ensure accurate and timely invoicing for our customers. You will work closely with the team to handle billing inquiries, process payments, and maintain detailed records. Your role is crucial in ensuring financial accuracy and maintaining positive customer relationships.

Key Responsibilities:

Invoice Processing: Generate and issue invoices to customers according to contract terms and internal policies. Ensure accuracy and completeness of all billing documents.
Payment Management: Monitor and process incoming payments, reconcile payment discrepancies, and follow up on overdue accounts.
Account Reconciliation: Regularly review and reconcile customers accounts to ensure all transactions are recorded correctly and discrepancies are addressed promptly.
Customer Communication: Address customer billing inquiries and resolve any issues related to invoicing, payments, or account balances in a professional and efficient manner.
Documentation: Maintain and update billing records, ensuring all relevant information is captured and stored securely.
Reporting: Prepare and present regular billing reports, summaries, and forecasts to management, highlighting any issues or trends.
Compliance: Ensure billing practices adhere to company policies, industry regulations, and legal requirements.
Collaboration: Work with internal departments such as sales, customer service, and accounting to resolve billing issues and improve processes.
System Management: Utilize billing software and ERP systems to input, track, and manage billing information effectively.

Qualifications:

Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
Experience: Minimum of 0-3 years of experience in billing, accounting, or a related financial role.

Skills:

Proficient in Microsoft Office Suite (Excel, Word, Power point, Outlook).
Experience with billing software and ERP systems (Tally).
Strong numerical and analytical skills with attention to detail.
Excellent organizational and time-management abilities.
Effective communication and interpersonal skills.
Ability to handle sensitive information with discretion.

Attributes:

Strong problem-solving skills and ability to work independently.
Adaptability to a fast-paced work environment.
Commitment to accuracy and continuous improvement.

Working Conditions:

Hours: Full-time, Monday to Saturday, with occasional overtime as needed.
Environment: Office-based work
Location: Preferably candidates should be in and around Elamakkara or less than 5km radius from the office location.

Application Process:

Interested candidates should submit their resume and a cover letter detailing their relevant experience and interest in the position.

Job Types: Full-time, Permanent

Education: