Avanaspace jobs - Accounts Cum Purchase Executive

Job Title: Accounts Cum Purchase Executive

Job Summary:

Avanaspace is seeking a dedicated Accounts Cum Purchase Executive to join our dynamic team. This role involves managing vendor relationships, processing purchase orders, and maintaining financial records. The ideal candidate will have strong negotiation skills, attention to detail, and experience in procurement, especially in interior materials.

Key Responsibilities:

1.      Vendor Management:

-   Develop and source new suppliers and vendors.

-   Negotiate contracts, pricing, and terms to secure the best deals.

-   Maintain vendor accounts and ensure timely payments.

2.      Procurement and Inventory Management:

-       Conduct product research and source cost-effective materials, goods, and services.

-       Monitor and manage inventory levels to ensure adequate stock while minimizing excess.

-       Coordinate with suppliers to ensure timely delivery of goods.

-       Review the quality and reliability of purchased products.

3.      Purchase Order Processing:

-       Create and manage purchase orders based on departmental requisitions.

-      Follow up on orders to ensure receipt at the designated location.

-      Update and maintain records of vendors, orders, stock, and invoices.

4.      Financial Management:

-   Handle petty cash and expense reporting.

-   Assist in bookkeeping and accounts maintenance.

-   Prepare and book purchase invoices, ensuring compliance with taxation policies.

-   Support financial reporting by preparing necessary documentation and reports.

5.      Administrative Duties:

-   Maintain organized documentation and shared folders. 

-   Resolve vendor queries and handle all administration work.

-   Coordinate with the Accounts department for smooth Purchase-to-Pay (P2P) processes.

-   Attend to audits and assist in their preparation.

6.      Policy and Procedure Development:

-      Develop and implement procurement policies and procedures.

-       Conduct market research to stay updated on emerging trends and opportunities.

Requirements:

1-3 years of experience in Accounts cum Purchase department, preferably in the interior materials field.

-   Strong negotiation and communication skills.

-   Excellent analytical skills and attention to detail.

-   Ability to adapt and handle multiple tasks efficiently.

-   Immediate joiners preferred.